Work shadowing opportunity at our annual conference
Each year we hold an annual conference for our members. This year the conference will be held in person at the Wellcome Collection, on Saturday 9 November 2024. This event allows a great opportunity for the right individual to gain experience in organising and managing events.
About the opportunity
The opportunity is to shadow our staff in organising and delivering this year’s annual conference.
There will be two opportunities in the run up to the conference, each spending half a day with us in the office or online to learn about the process of organising an in-person event. The individual will be briefed fully on how to organise a conference or event and will be advised of all the considerations that planning an event necessitates.
A key takeaway will be a guide/checklist, including process timelines and key tips.
What are the planning considerations for event delivery.
- Practical tools and tips to aid delivery and meet deadlines.
- Experience of actual event and on the day considerations.
- Shadowing an experienced events officer – with time in office, online and at event.
- Discuss future plans for 2025 (e.g. how will we evaluate and measure success of 2024, what the starting point will be for 2025 planning).
The work shadowing candidate will have the opportunity to discuss the processes involved and to ask questions about working in event planning and management. There’s also the chance to take their own notes to supplement their learning. The Events Officer will give an overview of their route into event planning and their role at BAAT.
On the day of the conference, the individual will spend time meeting conference delegates, presenters, venue staff and the wider team. The day will be split into sessions to provide as rounded an opportunity as possible, including time spent with the Event Officer in set up and take down, welcoming and checking in delegates, shadowing the Communications Officer, and observing audio visual set up and presentations.
We will seek to make any reasonable adjustments required to suit individual needs, for example around travel times, accessibility support at the conference venue, or adjustments to the format of written materials shared during shadowing. Please contact us to discuss.
Who can apply?
As part of our commitment to being a disability confident employer, this opportunity is open to disabled persons, who have faced barriers to work experience and employment due to disability. We understand this concept in relation to the social model of disability, which recognises that persons are disabled by barriers in society, not by an impairment or difference. You may not explicitly identify yourself as ‘disabled’ but nonetheless be eligible for this work shadowing, please see the government’s definition of disability for guidance. If you are not sure whether you are a suitable applicant, please feel free to contact us at hello@baat.org or leave a voicemail on +44 (0) 20 7686 4216 to discuss.
This opportunity might be suitable for those currently out of work, that are studying or recently graduated or someone looking to change career and gain a greater understanding of a role in events.
This is an unpaid work shadowing opportunity, reasonable travel expenses to attend the conference and lunch will be provided.
If you require any support/reasonable adjustments in making an application, please email us at hello@baat.org or leave a voicemail on +44 (0) 20 7686 4216 to discuss. An example of a reasonable adjustment may be submitting a video application as an alternative to the form.
Deadline for applications: 22 September 2024
Informal interviews: week beginning 30 September 2024
Download job advert [Word doc]
Get in touch
For further information (or an informal chat) please contact hello@baat.org.